Policy | Keio Innovation Initiative / KII

Keio Innovation Initiative, Inc. (hereinafter referred to as “the Company”) recognizes the importance of protecting personal information and complies with the Act on the Protection of Personal Information (hereinafter referred to as the “Personal Information Protection Act”). At the same time, we will endeavor to properly handle and protect the information in accordance with the following privacy policy (hereinafter referred to as “this privacy policy”). Unless otherwise specified in this privacy policy, the definitions of terms in this privacy policy are in accordance with the provisions of the Personal Information Protection Law.

1. Purpose of use of personal information	We use personal information for the following purposes. For fund formation, management and related operations For information, reports, and inquiries regarding fund-related services To carry out identity verification for investors and others For DD to select investment destinations and candidate companies To support the introduction of business partners related to joint development research, public relations, personnel introduction, etc., and the provision of acceleration programs to investment destinations and their candidate companies. For sale of securities held For holding exhibitions, seminars, and other various events, operation management, and guidance For notification and contact regarding fund-related services and other operations of the Company For inquiries, consultations, complaints, and dispute resolution with us For employment management and internal procedures (about personal information of officers and employees), for selection and contact in recruitment activities (about personal information of applicants) For shareholder management, corporate law and other legal procedures (personal information of shareholders, stock acquisition rights holders, etc.) To provide personal information and personal data to a third party to the extent necessary to achieve the above purpose of use For other purposes incidental to the above purpose of use
2. Change of purpose of use of personal information	The Company may change the purpose of use of personal information within the range reasonably recognized as relevant, and if changed, the individual who is the subject of the personal information (hereinafter referred to as “the person”). Will be notified or announced.
3. Restrictions on the use of personal information	We will not handle personal information beyond the scope necessary to achieve the purpose of use without obtaining the consent of the person, except when permitted by the Personal Information Protection Law and other laws and regulations.
4. Appropriate acquisition of personal information	We will properly acquire personal information in accordance with the Personal Information Protection Law and other laws and regulations and applicable guidelines, and will not acquire it by deception or other improper means.
5. Security management of personal information	We will provide necessary and appropriate supervision to our employees so that personal information can be safely managed against risks such as loss, destruction, falsification, unauthorized use and leakage of personal information. In addition, when we outsource all or part of the handling of personal information, we will perform necessary and appropriate supervision so that the outsourcee can manage the security of personal information. The details of specific security management measures regarding the personal data held by the Company are as follows. Formulation of basic policy To ensure the proper handling of personal data, we will formulate rules regarding the handling of personal information. Development of discipline regarding the handling of personal data A person in charge of handling personal information and a person in charge of handling clerical work will be set up, and rules for handling personal data will be formulated for their duties. Organizational safety management measures We will set up a provision to appoint a person in charge of handling personal data, and to report to the President and Representative Director when the occurrence or sign of a case of leakage, loss or damage is grasped. Regularly check the handling status of personal data. Human safety management measures Regular training will be provided to employees regarding points to note regarding the handling of personal data. Describe the matters related to confidentiality of personal data in the work regulations. Physical safety management measures We will take necessary measures so that only the person in charge of handling personal information and the specific individual identified by the personal information can easily view the personal data. Take measures to prevent theft or loss of devices, electronic media and documents that handle personal data. Technical safety management measures Clarify the equipment that can handle personal data and the employees who handle the equipment. We will take measures to identify and authenticate employees who use information systems that handle personal information databases, etc., using the user control function (user account control) that is standard equipment on the equipment. In order to protect the information system from unauthorized access or unauthorized software from the outside, keep the operating system of the device that handles personal data up-to-date, install security measures software, etc., and keep it up-to-date. Take necessary measures.
6. Provided by a third party	We will not provide personal information to a third party without the prior consent of the person, except when permitted by the Personal Information Protection Law and other laws and regulations.
7. Provision of personal information to a third party	When it is expected that a third party will acquire personal information as personal data, we will confirm it based on the Personal Information Protection Law and other laws and regulations, except when permitted by the Personal Information Protection Law and other laws and regulations. Without doing so, we will not provide the personal information to the third party.
8. Disclosure of personal information, 　Correction, etc. and suspension of use, etc.	Based on the provisions of the Personal Information Protection Law, the Company will disclose, correct, suspend the use of personal information, and record the provision of personal information to a third party and the provision of personal information from a third party. If you are requested to disclose the information, we will respond in accordance with the provisions of laws and regulations.
9. Handling of kana processing information	When creating kana processing information, we shall process personal information in accordance with the standards stipulated by the rules of the Personal Information Protection Commission, and handle kana processing information in accordance with the provisions of laws and regulations. Regarding the application of paragraph 2 for kana processing information, “change within the range reasonably recognized as relevant” in the same paragraph is “change” and “notify or announce”. “” Should be read as “announced” respectively.
10. Contact us	For requests for disclosure, opinions, questions, complaints, and other inquiries regarding the handling of personal information, please contact the following contact. Name, address and representative name of business operator handling personal information Azabudai Hills Garden Plaza B 4F, 5-9-1 Toranomon, Minato-ku, Tokyo, Japan 105-0001 Keio Innovation Initiative, Inc. (Representative Kotaro Yamagishi) 個人情報保護担当 E-mail : privacy@keio-innovation.co.jp
11. Continuous improvement	The Company shall review the operational status regarding the handling of personal information as appropriate and strive for continuous improvement, and may change this privacy policy as necessary.

[Revised October 28, 2024]

ESG Policy

Let us help your research, your invention, your innovation change the world.
In order to achieve this mission, we at Keio Innovation Initiative, Inc. are impact-oriented, formulating and complying with ESG Policy, and we will continue to invest in deep tech actively.
ESG stands for Environment, Social, and Governance.
First, in order to be a company that can fulfill its own social responsibilities and contribute to creating a sustainable society, we will fulfill our responsibilities in terms of the environment, society, and governance, rather than seeking only profits.
Furthermore, we will share this ESG Policy with our partners we invest in, fulfill their social responsibilities, and support their growth into companies that can contribute to creating a sustainable society.

Environment

Compliance with laws and regulations related to environmental pollution (air/water/soil pollution, waste disposal, etc.)

Social

Respect for human rights / Ensuring and maintaining occupational health and safety / Stakeholder management

Governance

Legal compliance / Code of conduct / Corporate governance / Elimination of antisocial forces / Attitude towards information disclosure

This ESG Policy will be applied in each phase of our investment consideration process: screening, DD, and post-investment hands-on support. At the time of investment consideration and during the investment period, we will consider the above ESG items and fulfill our responsibilities as venture capital through investment activities such as investment, management support, monitoring, and reporting to investors.

Diversity, Equity, and Inclusion (DE&I) Policy

1. Commitment to DE&I: Our Guiding Principles

Keio Innovation Initiative, Inc. is committed to “Turning academic research and invention into a world-changing business.” Since our inception, we have focused on investing in and nurturing startups that integrate research-driven solutions into society, fostering broad-based development and innovation.

Acting as a bridge between the worlds of academia and business, we are dedicated to fostering an environment where all individuals have equal opportunities. We actively cultivate collaboration among diverse talents to generate new value, embedding the principles of Diversity, Equity, and Inclusion (DE&I) at the heart of our corporate ethos and advancing these principles in all facets of our work.

Diversity (D)

We respect and value the individuality of diverse groups. We support businesses that embrace and promote differences in gender, race, ethnicity, religion, sexual orientation, age, disability, and socio-economic background, contributing to a more inclusive and dynamic society.

Equity (E)

We are committed to ensuring fair and equitable access to opportunities and resources. By providing tailored support that acknowledges and respects individual circumstances, we cultivate an environment where every person is empowered to thrive on an equitable footing.

Inclusion (I)

We aim to create a culture that respects individuality and values diverse perspectives and ideas. Our goal is to empower individuals to develop their skills and potential. By fostering an environment of collaboration, creativity, and innovation, we encourage meaningful contributions that drive societal progress.

2. Zero-Tolerance Policy on Harassment

Harassment constitutes a severe violation of human rights, and we uphold a zero-tolerance policy in this regard. This policy extends beyond our organization to encompass officers and employees of our portfolio companies, as well as those of companies under consideration for investment.

Measures to Eradicate Harassment

Establishment and enforcement of the “Regulations for the Prevention of Harassment” (effective October 2019)
Clear articulation of leadership’s unwavering commitment to eliminating harassment
Implementation of internal and external reporting and consultation channels and points of contact, ensuring impartial investigation and response
Execution of comprehensive training and educational programs aimed at harassment prevention

Reporting and Consultation Desk

We have established a reporting and consultation desk available to all officers and employees, investee companies, companies under investment consideration, freelancers, and other related parties.
All reports are handled with the utmost confidentiality, with appropriate protective measures in place to ensure that no reporter suffers any disadvantage.

We have entrusted the management of our external reporting desk to the following law firm:
Consultation Desk (Kimura Takushima & Yamaguchi)
Email: harassmentreport@kty-law.com